Accounting Administrator

Job Description

The Accounting Administrator is responsible for all areas relating to bookkeeping and some financial reporting. This position will be responsible for developing and maintaining accounting principles, practices and procedures to ensure accurate and timely financial statements. This position addresses tight deadlines and a multitude of accounting activities including general ledger preparation, financial reporting, and the support of budget and forecast activities. The Accounting Administrator will work closely with the President of the company, and will serve as a liaison with many clients, which requires strong interpersonal communication skills both written and verbal.

Responsibilities:

• Record all accounting transactions in the Sage 50 (Formerly Peachtree) accounting system
• Generate and send invoices to clients
• Issue and collect on late payment invoices for delinquent accounts  
• Issue vendor payments 
• Record cash receipts and make bank deposits
• Ensure that receivables are collected promptly
• Conduct monthly reconciliations of all accounts to ensure their accuracy
• Review, analyze and generate financial statements
• Calculate and issue financial analysis of the financial statements
• Maintain an orderly accounting filing system
• Create and monitor the annual budget
• Calculate variances from the budget and report significant issues to management
• Monitor office supply levels and reorder as necessary
• Provide clerical and administrative support to management as requested
• Purchase supplies and equipment as authorized by management
• Maintain the chart of accounts
• Identify and record fixed assets on depreciation schedule
• Pay supplier invoices in a timely manner
• Take all reasonable discounts on supplier invoices
• Monitor debt levels and compliance with debt covenants
• Follow accounting policies and procedures

MINIMUM REQUIREMENTS

• BA/BS in Business with an emphasis in Accounting
• 2-3 years experience in the financial reporting/general ledger area. 
• Must have experience with QuickBooks, Peachtree and Microsoft Office programs
• Strong verbal, interpersonal and written communication skills
• Notary certification welcomed

If you wish to be part of a growth-oriented company, that places people first, then email your resume, cover letter and salary requirements to: info@firstcontacthr.com